Appendices
Each Faculty/School may determine whether to form one Faculty/School Special Cases Committee or whether to hold such boards at subject/discipline level.
Summary of Guidelines
1.
Any student who, for whatever reason, requests special allowance/consideration with regard to assessment, must make their needs known and be prepared to produce appropriate supporting evidence. [Principle A1]
2.
Long-Term, particularly medical, conditions should be scrutinized by the Disability Office in consultation with the Faculty/School and the student concerned, with a view to drawing up an assessment regime which is practical, meets the individual’s needs and is acceptable to all parties. Arrangements must be formalised, and all parties concerned must sign an agreement. [Principle A1-6]
3.
The Faculty/School concerned shall deal with short-term problems, although, where appropriate, they may wish to consult with the Disability Office. [Principle A7-13]
4.
Each Faculty/School should set up a Special Circumstances Committee to deal with such cases. It should meet as often as is appropriate to hear cases and to make recommendations on assessment to the Examining Board. Each Faculty/School should also designate a member of staff to be a Faculty/School Disability Officer and initiate a system whereby information on students requiring special provision can be recorded and maintained. [Principle A7]
5.
Each Faculty/School Special Circumstances Committee should adopt the same procedures and use similar criteria.
6.
In the case of Joint Honours students requiring special allowance/consideration, the Faculty/School Special Circumstances Committee involved should consult to make sure that the student is subject to consistent treatment.
7.
In a few very special cases, the Faculty/School may have to adopt individual assessment regimes, which must be approved by the Chair of the University Progression and Awards Board.
Double compensation of extenuating circumstances must be avoided. Consequently, cases where allowance has been made should always be signalled.
8.
The University produces the following guides which Faculties/Schools may also wish to refer to:
‘Dyslexia and Specific Learning Difficulties: A document on good practices including marking guidelines’
‘Policy on Specific Learning Difficulties (Dyslexia)’
Both documents are available from the Disability Office.
STUDENTS REQUIRING SPECIFIC PROVISIONS AND THE ASSESSMENT PROCESS
Principles
A1.
It is the student’s responsibility to inform the relevant Faculty/School of any disability or of any extenuating circumstances, which might require special provision for assessment. Students must be prepared to produce appropriate documentation in support. Their request, whether resulting from long-term disability or short-term circumstances, should be set out on a special form, common to the whole University, and supported, where possible, with written evidence.
A2.
In the case of long-term disability, the Disability Office may be aware of many such cases prior to the students’ enrolling at the University. However, the original letter sent to new entrants, and University and Faculty/School handbooks etc, should explain the need to register their claim. The Faculty/School should then ensure that all students wishing to make such a claim, are brought to the attention of the Disability Office.
A3.
The Disability Office presently assesses students with long-term problems in order to provide for their needs. This evaluation of circumstance shall, in future, include recommendations as to necessary measures for assessment. In cooperation with the student and the Faculty/School, the Disability Office will make an assessment of the student, taking into account appropriate medical or other advice. If difficulties with assessment are foreseen, the Disability Office will make recommendations for a pattern of compensatory measures, in terms of extra time for exams, amanuenses, computer aid etc., as part of the normal assessment of the student. It must be stressed that the role of the Faculty/School representative in such consultations is not to evaluate the circumstances, but merely to inform the Disability Office of the nature of assessment within the Faculty/School in question.
A4.
Claimants should receive a statement of the compensatory measures, duly dated, and sign a declaration of acceptance.
A5.
In the case of long-term disability, it may well be necessary to provide a variety of regimes for particular cases, based on an assessment made by the Disability Office. It is not ruled out that more than one session may be required for an examination, or that examinations may have to be timetabled in a different way from other students.
A6.
Once the Disability Office has made an assessment and recommended compensatory measures, students in receipt of them may not be granted any further relief or aid in respect of this assessed need. Work shall be marked in accordance with the Faculty/School’s marking conventions. If it is claimed that a condition has changed, application can be made to the Disability Office for a further assessment. Students should be warned, however, that such assessments cannot be applied retrospectively to increase allowances. It is, of course, recognised that some students with long-term problems may also develop short-term difficulties; these can be dealt with in accordance with the University’s Policy on Extenuating Circumstances Affecting Assessment.
A7.
Every Faculty/School should establish a Special Circumstances Committee.
A8.
Special Circumstances Committee meetings shall be minuted.
A9.
Special Circumstances Committees shall deal with all requests for special treatment:
Long-term, usually medical, conditions. Special Circumstances Committees have a responsibility to ensure that the register of those students within their jurisdiction, who have asked for relief on these grounds, is up-to-date. The record held by the Faculty/School should match the records held and circulated by the Disability Office. This will enable it to take heed of Principle A6 above;
Short-term and temporary circumstances.
A10.
The Special Circumstances Committee should deal with any requests concerning coursework. Special requests concerning examinations are dealt with by the Chair of the University’s Progression and Awards Board.
A11.
It is suggested that requests for extensions of time for coursework (in whatever form) or other special considerations, be dealt with as closely as possible to the time when the work is handed in or otherwise completed. Decisions must always be minuted.
A12.
Where the Faculty/School Special Circumstances Committee needs further advice to deal with a matter of concern, it shall consult with the Disability Office.
A13.
The Special Circumstances Committee shall meet, as convenient, to deal with business, but always immediately before the convening of the Faculty/School Examination Board and shall report and make recommendations to that Board. It should be noted that the final point of decision, as far as Faculty/School is concerned, remains their Examining Board.
PARTICULAR AND EXCEPTIONAL CASES:
It is anticipated that cases such as these will be few.
It is recognised that there will, from time to time, be cases which require very individual assessment regimes, which differ radically from those in force generally in Faculty(ies)/School(s) concerned. Such need may arise from long-term or short-term cases. The suitability of any assessment regime should be agreed between the Disability Office and the Faculty(ies)/School(s) concerned, and shall then be referred to the Chair of the University’s Progression and Awards Board for approval.
In any case where the Disability Office and a Faculties/Schools are having difficulty in arriving at an agreed assessment regime, the final decision shall rest with the Chair of the University Progression and Awards Board.
APPENDIX 2:
The University’s Assessment, Marking and Feedback Policy.
GENERAL REGULATIONS
Award Boards
Decision
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Explanation
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1st, 2(i), 2(ii), 3rd, Pass
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Completed and obtained a degree.
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Supp 1st
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Not qualified but has been offered uncapped supplementary assessment in specific modules. The candidate will not be offered the opportunity to resit any other failed modules.
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Supplementary Core Examinations
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Not qualified but required to re-sit failed core modules (final attempt) during the supplementary examination period. The marks achieved shall be capped at 40% (50% at Level7).
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Required to Withdraw from the University
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Candidates who are Required to Withdraw from the University will be given no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate with a decision of Required to Withdraw from the University shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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Required to Withdraw from the University-Award Ordinary Degree*
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Failed to qualify but has been awarded Ordinary Degree. Candidates will be offered no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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Required to Withdraw from the University-Award Diploma of Higher Education
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Failed to qualify but has been awarded Diploma of Higher Education. Candidates will be offered no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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[*Note: Ordinary Degrees will be unavailable for students entering from September 2018 onwards].
Progression Boards
Decision
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Explanation
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---|---|
Advised to Withdraw
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Failed to complete level of study and advised to withdraw. Student is required to meet with their Faculty/School to discuss whether continuing studies on the current programme of study is the right option for them. Student may also discuss options for applying to transfer to an alternative programme of study. Student may opt to repeat level in the next academic session. (May apply to sit failed modules only as an internal candidate, subject to specific criteria). |
Completed
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Completed the level of study and allowed to proceed to the next level.
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Continuing (P/T)
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Permitted to continue with the level of study.
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Supplementaries
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Failed to complete the level and required to re-sit all failed modules (capped at Levels 5 and 6).
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Supplementary Core
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Failed to complete because of failure in a core module. May sit only Core module failures.
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Supplementary 1st
{for L5 and 6 (non-final)} |
Failed to complete and required to re-sit failed modules. Those marked as ‘deferrals’ are not capped.
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Supplementary Final Attempt
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Failed to complete the level and required to re-sit all failed modules (capped at Levels 5 and 6). Final attempt to complete the level as a repeating level/modules student.
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Supplementary Core-Final Attempt
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Failed to complete because of failure in a core module (s). May sit only core module failures. Final attempt to complete the level as a repeating level/modules student.
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Repeat Level
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Failed to complete the level and required to repeat level in the next session. (May apply to sit failed modules only as an internal candidate, subject to specific criteria).
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Repeat Modules
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Failed to complete the level and required to repeat failed modules in the next session. (Decision applied to part-time students only).
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Repeat 1st
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Failed to complete. Required to sit failed modules next session, (some or all may be approved as uncapped). The student will also be offered an opportunity to repeat the level of study.
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Withdrawn from Programme with Certificate of Higher Education
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Failed programme and not permitted any further attempts to redeem the failures on the current programme. May apply to transfer internally to another programme of study. Candidate has been awarded Exit Qualification of Certificate of Higher Education.
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Withdrawn from Programme
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Failed programme and not permitted any further attempts to redeem the failures on the current programme. May apply to transfer internally to another programme of study.
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Required to Withdraw from the University
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Candidates who are awarded an academic decision of Required to Withdraw from the University will be given no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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Required to Withdraw from the University - Award Diploma of Higher Education
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Failed to qualify but has been awarded Diploma of Higher Education. Candidates will be offered no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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Required to Withdraw from the University - Award Certificate of Higher Education
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Failed to qualify but has been awarded Certificate of Higher Education. Candidates will be offered no further attempts to redeem failures. Candidates will not be eligible to transfer credits to another programme of study at Swansea University and their studies will be terminated. Normally, a candidate shall not be readmitted to that same programme of study or to a cognate programme, without the approval of the Recruitment and Admissions Committee.
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